Projects will be reviewed on a first-come first-served basis. Applications will be scrutinized for minimum requirements and may be returned to the applicant for revision prior to review by the Public Benefit Advisory Committee (PBAC). Such requirements include verification of non-profit status and other necessary documents, project timeline, factors that may delay the application process, and project deadlines. Once the application is vetted, the applicant must present the project to the PBAC.

The committee will then discuss, evaluate, and may move to make a recommendation to the Board of Supervisors on funding the project. Prior to the Board's consideration of the grant application, the County Executive Office will meet with the applicant to negotiate the terms of the grant and develop a draft grant agreement. The County Executive Office will then submit the recommendation to the Board of Supervisors for discussion and final decision. In the event that draft agreement is not completed in 90 days, the committee will be advised and the application may be subject to cancellation.

If the grant documents are not finalized and the project commenced within 90 days of Board approval, the application is subject to review and termination by the Board of Supervisors. The Board of Supervisors reserves the right to suspend a project and release the encumbered funds if the agreement is not completed within the 90-days timeframe.